Human Resources

Modernize Your HR with Intuitive, Compliant, and Secure Solutions

As a Human Resources professional, a high volume of ongoing paperwork essentially comes with the territory. Whether it’s onboarding documentation, confidential active and terminated employee files, or your standardized and company-specific forms, effectively managing HR documentation for organizations of all sizes can quickly become overwhelming. Even in today’s world, it is not uncommon to see these scenarios in HR departments, even within the same organization:
  • A primarily paper-based onboarding process. For companies with a digital onboarding solution, it often doesn’t talk with their HRIS, and they resort to downloading and saving off - or printing and filing away - the records for applicants they hire on.
  • While HRIS/Payroll systems perform their primary functions very effectively, real document management is typically an after-thought. The process of importing the rest of an employee file and searching for or sharing documents isn’t intuitive, so it’s often held elsewhere.
  • Many organizations have at least a handful of key forms that are unique to their business and aren’t accommodated by out of the box software. Even if they are utilized as fillable PDFs, it’s still a largely manual process of submission and storage.
  • The bulk of a personnel file is often stored in filing cabinets or parked out on a network drive. This not only makes searching & retrieving the correct document a laborious process, but also puts the confidentiality of these sensitive records at risk. In addition, document retention becomes a frustrating process, if it even happens at all; termed files may simply go to that other set of filing cabinets across the office, or even to paid off-site storage.
Human Resources Document Management Services

Going paperless is a huge step in the right direction, but it’s only part of the battle. ICM has helped countless HR departments (from departments of 1 – all the way up to global HR operations) eliminate their information silosbridge the gaps among disparate systems, and leverage ViewCenter as the secure, central repository for all their critical HR documentation. Document Management for Human Resources can make you spend less time managing documents, and more time managing your people and culture.  

Use Cases For Human Resources Document Management Services:

  • Leverage ICM’s Scanning Services for cost-effective, high-quality conversion of all your physical records – whether performed at ICM’s offices or at your facility – to tackle your archive or ongoing day forward needs.

  • Connect your employees at large or auditors with a self-service portal – ICM’s InfoCenter module – to quickly and securely share select information from ViewCenter or other sources through an intuitive interface.

  • Enable high-volume scanning internally with OCR form recognition technology for standard documents with our ScanCenter module.

  • With ICM’s Systems Integration Services, bridge a true ecosystem across your line of business systems (Onboarding, HRIS, Payroll, etc.) by keeping data in sync automatically, enhancing business processes, and image-enabling your applications to get more done with less windows open. 
  • Convert your operational forms (onboarding, status change, acknowledgements) into born-digital web forms with configurations like validation rules, eSignatures, and document attachments for upload directly into ViewCenter with our FormsCenter module.

  • Adopt ViewCenter across all your departments and business units to scale into an enterprise document management solution.

  • Utilize ICM’s Data Management Services for project consulting or as a cost-effective and scalable extension of your workforce – on-site or remote as appropriate – in lieu of hiring additional FTEs or having to de-prioritize other important projects.

  • While our product suite is flexible and modular for all kinds of challenges, ICM’s Custom Software Development staff can build workflow enhancements to our tools, or entire business applications from the ground up, tailored to your unique needs.