Accounting Document Management Services

Accounting

Enable Better Visibility, Productivity, and Compliancy With a Digital Accounting Solution

In the world of Accounting, efficiently, accurately, and securely processing your business-critical records directly impacts the timeliness of payments, responding to supplier/customer inquiries, vulnerability to audits and financial regulations, and the ability to provide a snapshot into your company’s financial health. Unfortunately, critical functions like AP, AR, payroll, and vendor management can easily become reactive busy work when there isn’t enough time left over for making strategic insights and proactive financial decisions. If any of these issues sound familiar, your organization could use document management for accounting:

A decentralized receipt, capture, and management process for your critical records. Using an AP scenario, you may receive invoices across locations, via a mix of paper, fax, email; while in recent years email receipt has started prevailing, the lack of an easy way to capture and store means it is done manually and with little visibility - in some cases the digital files even being printed back out!
While accounting/ERP systems perform their primary functions very effectively, true document capture and management is more often a work-around than a feature. A company may have a scanning tool, a workflow software, an accounting platform, and a procurement system, none of which integrate, and still no central repository for all your documents (network drives or file cabinets don’t count).
If you rely on functions like e-mail, paper-pushing, updating a spreadsheet, or manually keying into separate systems before transactions hit your accounting system, it is difficult to prevent errors and ensure tasks are being completed on time. Meanwhile, the ability to demonstrate audit trails and separation of duties can easily become compromised.

It is only with a holistic approach to document management that you can truly take your operations to the next level. ICM has helped accounting departments of all sizes bring all their records into a secure digital environment, automate or outsource your most labor-intensive responsibilities, and easily meet retention requirements, comply with financial regulations, and streamline an audit. Convert your department into a profit center by embracing the digital transformation.

Use Cases For Accounting Document Management Services:

Leverage ICM’s Scanning Services for cost-effective, high-quality conversion of all your physical records – whether performed at ICM’s offices or at your facility – to tackle your archive or ongoing day forward needs.
Connect your vendors and customers with a self-service portal – ICM’s InfoCenter module – to quickly and securely respond to record request and share select information from ViewCenter or other sources through an intuitive interface.
Enable high-volume scanning internally with OCR form recognition technology for standard documents invoices, purchase orders, checks, and bills of lading with our ScanCenter module.
With ICM’s Systems Integration Services, bridge a true ecosystem across your line of business systems (Accounting/ERP, Procurement, etc.) by keeping data in sync automatically, enhancing business processes, and image-enabling your applications to get more done with less windows open.

Convert your operational forms (vendor registration, travel or expense requests, etc.) into born-digital web forms with configurations like validation rules, eSignatures, and document attachments for upload directly into ViewCenter with our FormsCenter module.
Adopt ViewCenter across all your departments and business units to scale into an enterprise document management solution.
Utilize ICM’s Data Management Services for project consulting or as a cost-effective and scalable extension of your workforce – on-site or remote as appropriate – in lieu of hiring additional FTEs or having to de-prioritize other important projects.
While our product suite is flexible and modular for all kinds of challenges, ICM’s Custom Software Development staff can build workflow enhancements to our tools, or entire business applications from the ground up, tailored to your unique needs.

Client Portfolio

CODAC Behavioral Healthcare

Saint-Gobain

Honeywell

Crimson Wine Group

Tucson Unified School District No. 1

Collins Aerospace

Envision Physician Services

Industrial Commission of Arizona

J.O. Combs Unified School District

Pacific Scientific Energetic Materials

Fountain of the Sun Homeowners Association