Simplify Education Document Management
As the volume of student and employee records grow, so does the cost of managing education documents. Many records must be maintained indefinitely. As a result, file cabinets, storage space, retrieval time and other paper related costs are becoming an ever-increasing component of school budgets, and a growing burden on limited office staff and space. That is why more and more schools and educational institutions are turning to ICM Document Solutions to improve their education document management.
Administering records access under the Family Educational Rights and Privacy Act (FERPA) consumes staff time, as does protecting the privacy of medical records according to Health Insurance Portability and Accountability Act (HIPAA) rules. Working with finite resources, ICM can help provide timely education document access while maintaining rigorous levels of security and compliance.
From examination sheets to transcripts, educational institutions must analyze and securely store a variety of education documents for each student, a daunting task without the proper organizational tools. Both inside and outside the classroom, texts need to be made available for widespread student use. The cyclical nature of education systems creates peak times during which offices are inundated with paperwork that needs to be processed immediately.
ICM Document Solutions will Pass the Test
With over 22 years of experience with School Districts and universities, ICM Document Solutions offers solutions to help you handle large volumes of standardized documents, eliminating the need for slow, error-prone manual data entry. Instead of spending time and energy on dealing with paper documents, you can now take advantage of our automated tools to digitize documents and compress them to a manageable size. Now, you can be confident that all records are instantly at hand when you need them.
Maximize Productivity and Response Time
ICM provides School districts, Colleges and Universities with complete education document solutions in accordance with ISO 9001:2008 certificate of compliance:
- ViewCenter® Document Management Software – records retention, secured access to records and indexed by school, class, social security, teacher
- Scanning and Imaging – back-file and dayforward solutions, microfilm, microfiche, secured handling of records
ICM Education Clients
- Arizona School Districts (view case study)
- Arizona State University
- Chandler Unified School District
- Dysart Unified School District
- Glendale Community College
- Maricopa Community Colleges District
- Nogales Unified School District
- Peoria School District
- Roosevelt School District
ICM Advantage
- Easily integrate and share educational records between offices
- Accelerate routing and approval processes
- Reduce the time needed to access transcripts
- Provide teachers with secure Web based remote file access
- Protect against loss or damage to vital records
- Comply with retention regulations
- Centralize storage of files and documents
- Enhance workforce productivity and accountability
- Protect records with auditable passwords
- Audit Control to track who has accessed student records.
How can ICM help you?
We start by analyzing your needs, understanding your unique situation and detailing your requirements. Our experienced document management experts evaluate potential strategies and recommend cost-effective solutions that deliver ROI quickly. We provide a single point of contact for all your projects to meet your production, quality and compliance requirements.
Contact us for a free assessment and evaluation.
