ICM Document Solutions
Solutions / Educational Records
Document Management for Educational Institutions
Properly manage student records and protect vital information such as enrollment applications, registration forms, and financial aid documents with a Web-based document management solution. Educational institutions will benefit from streamlined application processes while remaining compliant with local and state records retention protocols. Eliminate cumbersome manual procedures, reduce costs associated with paper storage, and reallocate resources to better serve prospective students.
Preserve compliancy with the Family Educational Rights and Privacy Act (FERPA) and at state level with the Arizona State Library, Archives and Public Records (ASLAPR). ICM can assist with Best Practices and guidelines for maintaining records retention and disposition schedules in accordance to laws, regulations and policies.
Records retention schedules and procedures lend assurance that documents needed for legal, fiscal, or administrative use will not be destroyed prematurely, and records that are no longer useful are legally disposed. Email notification provides options to archive, purge, or place documents on a legal hold.
Protect sensitive student information with a disaster recovery plan that includes storage and backup of records. Properly indexing and providing security measures in ViewCenter reduces the potential for lost or mishandled student documents.
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